Privacy Policy

This notice explains what personal information we collect, why we collect it, who sees it and what you can do about it. It covers website visitors, clients, and candidates — including people we have approached who never applied for anything.

1. Who we are

Talent Architects is a trading name of Growth Partner Pro Ltd, a company registered in England and Wales under company number 15650672. Our registered office is 11 Fusion Court, Aberford Road, Leeds, England, LS25 2GH. Our correspondence address is 11 Middlethorpe Business Park, York, YO23 2BD.

We are the data controller for the personal information described in this notice.

We are registered with the Information Commissioner’s Office under reference ZC218639.

If you have any question about this notice or about how we handle your information, contact us at [email protected] or write to us at the correspondence address above.

2. Who this notice covers

We handle personal information about three groups of people, and the sections below are organised accordingly:

• Website visitors — anyone browsing this site or submitting an enquiry
• Clients and prospective clients — the people who hire us, and those we approach about hiring
• Candidates — people we identify, approach, screen or introduce for a role

3. Website visitors and enquiries

What we collect

• Information you give us in a form — your name, work email, telephone number, company, and the details of any role you ask us about, including any job description you upload
• Technical information collected automatically — IP address, browser type, device, pages viewed and how you arrived at the site
• Records of our correspondence with you

Why, and on what basis

We use this to respond to your enquiry and to provide the service you asked for, such as a market map. Our lawful basis is our legitimate interest in responding to people who contact us, and — where you have asked us to do something specific — the steps necessary to enter into a contract with you.

We use analytics to understand how the site is used. Our lawful basis is consent, which you give through the cookie banner and can withdraw at any time. See our Cookie Policy.

4. Clients and prospective clients

What we collect

• Names, job titles, business contact details and the organisation you work for
• The content of your briefs, role specifications and correspondence with us
• Records of the searches we have run and the candidates introduced
• Billing and payment information where you engage us

Why, and on what basis

• To perform our contract with you, or take steps at your request before entering into one
• For our legitimate interests in running and marketing our business, including contacting business people about roles they may be hiring for. You can ask us to stop at any time
• To comply with our legal obligations, including tax, accounting and employment agency legislation

5. Candidates

This section is our candidate privacy notice. It applies whether you approached us, were referred to us, or were identified by us without having applied for anything.

5.1 What we collect

• Your name, contact details and location
• Your employment history, current and previous roles, employers and responsibilities
• Your professional experience, skills, qualifications and certifications
• Information about your current package and your expectations, where you choose to tell us
• Your notice period and availability
• Our notes from any screening conversation, and the suitability report we prepare
• Right to work information, where a role reaches offer stage

We do not seek special category data (such as health, ethnicity or religious belief) and ask that you do not send it to us. Where a client requires an occupational health check or a criminal record check for a specific role, we will tell you before anything is arranged.

5.2 Where we get it from

Where we have not received your information directly from you, it will have come from one or more of the following:

• Professional networking sites and public professional profiles, including LinkedIn
• Publicly accessible company websites, press coverage, industry directories and conference or event listings
• Job boards and CV databases where you have made your details available to recruiters
• Referrals and recommendations from people in your professional network
• Licensed third-party business data providers
• Our own records of previous contact with you

5.3 Why we use it, and on what basis

We use your information to assess whether you are suited to a specific role, to contact you about it, to prepare a written suitability report for the client concerned, and to manage the process through to offer.

Our lawful basis for identifying and first contacting you is legitimate interests — specifically, our interest and our client's interest in filling a role with a suitable person, and your interest in hearing about a relevant opportunity. We have considered the effect on you and have concluded that a single, relevant, personally written approach about a specific role is proportionate and would be reasonably expected in your profession. You may object at any time and we will stop.

Once you engage with us about a role, we rely on the steps necessary to enter into a contract, and on legitimate interests in providing our service to the client.

Where we keep your details on file for future roles after a process ends, we rely on your consent, which we will ask for and which you can withdraw at any time.

5.4 Sharing your information with clients

We do not send your details to a client without telling you which client it is and getting your agreement first. When you agree, the client receives our written suitability report about you, which includes our assessment, the evidence behind it, and the areas we were unable to fully establish.

5.5 How we assess candidates

We use software, including automated tools, to help identify people whose public professional experience may match a role. That software matches job titles, employers, sector, seniority, location and length of experience against what the role requires. It does not screen anyone out, score anyone or rank anyone.

Every candidate we put forward is interviewed by a person, and every score and recommendation in a suitability report is given and reviewed by a person. No decision about you is made solely by automated means.

If you believe you have been overlooked, or you disagree with an assessment, you can ask for it to be reviewed by a person and you can give us information you think we have missed. Email [email protected] and a person will reply. Our full AI notice sets out exactly where we use these tools and where we deliberately do not.

6. Who else sees your information

• Our clients, where you are a candidate and have agreed to be introduced
• Service providers who operate our systems on our behalf — our website and CRM platform, email provider, video hosting, calendar booking, document storage and accounting software. Each is bound by contract to act only on our instructions
• Professional advisers such as our accountants and legal advisers, where necessary
• Regulators and authorities, where we are required by law to disclose information

We do not sell personal information, and we do not share candidate details with other recruitment businesses.

7. Where your information is held

Our systems are hosted in the United Kingdom, the European Economic Area and the United States. Where information is transferred outside the UK, we rely on UK adequacy regulations or on the International Data Transfer Agreement or Addendum approved by the Information Commissioner, together with appropriate additional safeguards.

8. How long we keep it

9. Your rights

Under UK data protection law you have the right to:

• Ask what personal information we hold about you, and receive a copy. Where a document also contains a client’s confidential information, we will redact that part and provide the rest
• Have inaccurate information corrected
• Ask us to delete your information
• Ask us to restrict how we use it while a query is resolved
• Object to us using it where we rely on legitimate interests — including, always, objecting to direct marketing
• Receive information you gave us in a portable format
• Withdraw consent at any time, where we rely on it

To exercise any of these, email [email protected]. We will respond within one month. There is no charge.

10. Complaints

If you are unhappy with how we have handled your information, please tell us first so we can put it right. You also have the right to complain to the Information Commissioner's Office at ico.org.uk, by telephone on 0303 123 1113, or by writing to Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

11. Changes to this notice

We may update this notice from time to time. The date at the top shows when it was last changed. Where a change materially affects how we use your information, we will take reasonable steps to tell you.